ProAg crop insurance company poster for an In the Field Report story on ProAg.com with the title being Production Reporting Requirements and Deadlines for Crop Insurance. ProAg is an equal opportunity provider.Production reporting is required for many federal crop insurance policies. As production reporting deadlines approach, use this guide to understand what is required, how to stay compliant and what happens if reporting is not completed on time.

What is a Production Report?

A production report documents your actual crop production for a given crop year. It is used to:

  • Establish your approved Actual Production History (APH) yield
  • Maintain eligibility for coverage
  • Ensure accurate policy guarantees for future crop years

 

When is Production Reporting Required?

Typically, 45 days after the sales closing date (SCD), this is the date the insured must report his/her actual production/amount a crop produced to their crop insurance agent.

According to the Crop Insurance Handbook (CIH), production reports are required for:

  • All crops that require an APH, including APH, yield protection or revenue protection plans of insurance
  • All Area Risk Protection Insurance (ARPI) policies, unless otherwise stated in Special Provisions

 

How Production Reports Are Used

For Common Crop Insurance Policies (CCIP):

  • Production reports establish your approved APH yield for future crop years

For ARPI Policies:

  • Production reports capture total production by area rather than by individual unit

 

Production Reporting Requirements

To be accepted, a production report must meet all of the following:

  • Include all acreage and production, both insured and uninsured
  • Be reported by:
    • Practice
    • Type
    • Variety (P/T/V or TMA as applicable)
  • Match the unit structure required for the current crop year
  • Include continuous production history with no missing years
  • Be supported by acceptable production records
  • Be signed by the insured
  • Be submitted to ProAg by the insured’s Production Reporting Date (PRD)

Special Notes for ARPI Policies

If acreage is not harvested, the insured must report one of the following:

  • Unharvested and destroyed
  • Unharvested and put to another use
  • Unharvested with appraisal
  • Unharvested with incomplete harvest

 

Zero Acreage Reporting

In some cases, a zero-acreage report can meet production reporting requirements:

  • CCIP policies:
    A zero-planted acreage report is acceptable if the acreage report is valid
  • ARPI policies:
    A zero-planted acreage report is also acceptable if properly reported

 

What Happens If You Miss Production Reporting?

Failure to submit an acceptable production report by the PRD can impact your coverage:

For CCIP policies:

  • Assigned yields may be applied to your policy
  • Optional units will not apply

For ARPI policies:

  • Your Protection Factor (PF) for the following crop year may be reduced to the lowest available level

 

Key Production Reporting Crop Insurance Terms to Know

 

Need Help with Production Reporting?

Accurate production reporting protects your coverage and helps ensure your policy performs as expected. Reach out to your ProAg agent with questions and for help submitting your report before the deadline.